Last updated: February 2026

1. Data Controller

The controller responsible for the processing of personal data is:

MAP TRANSPORT S.A.
Gabiria Street, 21 – Second Floor
20305 Irun – Guipúzcoa – Spain
Tax ID (NIF): A20098596
Email: lo*******@**********rt.com
Phone: +34 943 62 95 77

MAP TRANSPORT S.A. is committed to protecting personal data and complies with Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR) and applicable national legislation.

2. Personal Data Collected

Within the scope of its international road transport and logistics activities, MAP TRANSPORT S.A. may process the following categories of data:

  • Identification data (name, surname, job title, company name, VAT number)

  • Professional contact details (postal address, email address, telephone number)

  • Contractual data (transport orders, CMR documents, delivery notes, service history)

  • Financial data (bank details, invoicing information, payment terms)

  • Technical data (IP address, server logs, browsing data)

  • Operational transport data (driver details, vehicle registration numbers, customs documentation when required)

Data is collected exclusively within the framework of a contractual, commercial or legal relationship.

3. Purpose of Processing

Personal data is processed for the following purposes:

  • Organisation and management of transport operations

  • Freight forwarding and logistics coordination

  • Customs formalities management

  • Billing and accounting management

  • Management of client and supplier relationships

  • Handling of transport claims and insurance matters

  • Compliance with legal, tax and regulatory obligations

  • Business communication (offers, sector information, professional updates)

4. Legal Basis for Processing

Processing activities are based on:

  • The performance of a contract

  • Compliance with legal obligations

  • The legitimate interest of MAP TRANSPORT S.A.

  • The data subject’s consent where required

5. Data Retention Period

Personal data is retained in accordance with legal requirements applicable to the transport sector:

  • Transport contractual data: 5 to 10 years depending on applicable regulations

  • Accounting data: 10 years

  • Commercial data: 3 years after the last contact

  • Technical logs: maximum 12 months

6. Data Recipients

Personal data may be disclosed exclusively to:

  • Clients

  • Partner carriers and subcontractors

  • Insurance companies

  • Customs authorities and competent public administrations

  • IT service providers (hosting, maintenance, business software)

  • Legal and accounting advisors

MAP TRANSPORT S.A. does not sell, rent or transfer personal data to third parties for commercial purposes.

7. International Data Transfers

Due to its European and international activity, certain data may be transferred outside the European Union.

In such cases, MAP TRANSPORT S.A. ensures that transfers are carried out in compliance with GDPR safeguards, including:

  • Adequacy decisions of the European Commission

  • Standard Contractual Clauses

  • Any other appropriate legal guarantees

8. Data Subject Rights

In accordance with GDPR, individuals have the right to:

  • Access their personal data

  • Rectify inaccurate data

  • Request erasure of data

  • Restrict processing

  • Object to processing

  • Request data portability

To exercise these rights, please contact:
📩 lo*******@**********rt.com

A response will be provided within one month.

9. Data Security

MAP TRANSPORT S.A. implements appropriate technical and organisational measures to ensure the security of personal data, including:

  • Restricted access to data

  • Secure hosting

  • SSL encryption protocols

  • Regular backups

  • Protection against unauthorised access

10. Supervisory Authority

If you believe your data protection rights have been violated, you may lodge a complaint with the competent supervisory authority, including:

  • Spanish Data Protection Agency (AEPD)

  • CNIL (France), if applicable

11. Policy Updates

MAP TRANSPORT S.A. reserves the right to update this Privacy Policy at any time to ensure compliance with applicable regulations.

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